Your AI Admissions Desk handles every inquiry 24/7. Your Enrollment Engine keeps the pipeline full between cycles. Your Campus Social builds the reputation that wins the next applicant. And your Website Chatbot captures every inquiry the moment it lands.
A complete AI system for school leadership — strengthens admissions, enrollment, and community engagement without replacing your people.
Why This Matters: The Communication Gap
Most institutions lose prospective students not because of their programs — but because no one was there to answer when it mattered.
"62% of callers won't leave a voicemail — they call the next school on the list."
Families research schools evenings and weekends. Your admissions office is closed. Every unanswered call is a family that moves on to the school that picked up.
Without a system to nurture waitlisted families, re-engage past inquiries, and run timely campaigns around key deadlines, your intake numbers swing year to year on luck.
Adding an admissions coordinator, outreach staff, and social media manager costs $8,000–$14,000/month in salaries. That math doesn't work for most institutions.
A fully integrated AI communication layer that handles admissions calls, enrollment outreach, community engagement — and instant text conversations across every channel — 24/7, with fully human-quality voice and chat interaction.
Answers every call 24/7. Books tours. Handles FAQs about tuition, programs, and deadlines. Routes urgent calls to staff in real time.
Runs campaigns on your academic calendar — open house follow-ups, waitlist nurture, re-enrollment drives, and application deadline nudges.
Publishes weekly content, requests Google reviews from satisfied families, and monitors your online reputation — automatically.
Instant AI text conversations on your website and Meta apps — answers admissions questions, captures leads, and books tours 24/7.
Built for institutions where every inquiry has a name, a family, and a future attached to it.
Your AI Admissions Desk picks up within 2 rings, 24/7/365 — including summer break, holidays, and evenings. It sounds completely human, answers questions accurately, and books campus tours directly into your calendar.
Your Enrollment Engine runs campaigns tied to your academic calendar — open house follow-ups, application deadline nudges, waitlist nurture sequences, and re-enrollment campaigns — without your team lifting a finger.
Your Campus Social Manager creates and publishes content across every platform, requests Google reviews from satisfied families, and monitors your institution's online reputation — automatically and consistently.
Your Website & Social Chatbot handles text-based inquiries the moment they land — on your website and Meta apps — answering questions, capturing leads, and booking tours 24/7, without any staff involvement.
We understand that working with families and students requires a higher standard. Vocalite is built to operate within FERPA guidelines and PIPEDA requirements from day one — not as an afterthought.
No student education records stored, shared, or processed without consent. AI handles calls — not student files.
Fully aligned with Canadian federal privacy law. Consistent data practices across US and Canadian institutions.
Your caller data is never sold, shared with third parties, or used to train external AI models.
If a caller asks whether they're speaking to an AI, the system discloses honestly — configured per your institution's policy.
The system adapts to your institution's size, structure, and academic calendar — not the other way around.
Schools compete for every enrollment. When a family calls at 7pm to ask about your music program, the school that picks up wins the application.
Admissions offices face thousands of inquiries per cycle. Your AI handles the high-volume, repeatable interactions so your advisors focus on high-intent conversations.
A family calls about enrollment info. The AI picks up, answers their questions about your programs, and books a campus tour — day or night, no staff required.
Application deadline approaching? The system reaches out to every inquiry that hasn't applied yet — by phone and SMS — automatically on your academic calendar.
Urgent situations — student safety, parent escalation — are detected and immediately forwarded to your designated on-call administrator in real time.
After positive interactions, families automatically receive a Google review request. Your star rating climbs, attracting the next family researching schools online.
We handle the setup. Your IT team reviews and approves. You forward your line and go live — with full documentation at every step.
We understand your programs, intake calendar, call routing requirements, and data handling expectations. No generic templates.
We build your AI's knowledge base and configure everything. Your IT and admin teams review before anything goes live.
Forward your admissions line. Your full system goes live with real-time monitoring — we're with you every step of the way.
Weekly reports: calls handled, tours booked, enrollment conversions, campaign performance. Full visibility, always.
Vocalite doesn't replace your staff — it removes the repetitive burden so they can focus on students and families who need personal attention.
96% of families believe they spoke with a human staff member. Parents consistently report feeling heard and valued — especially after-hours callers who previously went to voicemail. The immediate response builds trust before they even set foot on campus.
Front office staff report significantly less phone overwhelm during peak enrollment. They spend more time with families who are physically on campus. Admissions coordinators focus on high-intent conversations instead of answering FAQs.
K-12 Schools seeing the highest enrollment recovery times — after-hours calls converted into campus tours.
Charter networks scaling admissions across multiple campuses from one centralized dashboard.
Colleges aligning inquiry follow-up spikes around application deadlines without adding headcount.
Universities recovering families who missed open houses through automated rescheduling outreach.
All institution types building 4.8+ star Google presence through automated review requests after every positive interaction.
Zero missed calls. Zero manual follow-ups. Every inquiry answered automatically so your team focuses exclusively on high-value work.
Every inquiry answered means more families find the right learning environment. More students placed where they belong — automatically.
FERPA-aligned from day one. IT review before go-live. Full technical documentation provided. No student records stored or processed.
Staff spend time with students and families on campus — not on hold, not chasing voicemails, not repeating the same answers all day.
One subscription replaces $11,900/mo in staffing. Budget predictable with no surprise costs. Cancel anytime.
Admissions calls, enrollment outreach, and social media — handled by AI so your team focuses on students, not phones.
No per-user fees. No surprise overages on normal usage. One subscription that covers your entire institution.
Annual = 2 months free · Cancel anytime
Type your institution name, select your type, and talk to the AI — live, right now.
No sales pitch. We'll ask about your institution, show you the system live, and tell you honestly whether it makes sense. 5–10 minutes.
No commitment required · Cancel anytime